COVID-19: CAMP LONG LAKE UPDATE

Summer Resident Camp

May 12,  2020 – 12:30 PM

With spring weather arriving and all of us continuing to shelter at home, we know your thoughts are turning to summer plans.  Like everyone in Wisconsin, the Potawatomi area Council does not know what the impact of COVID-19 will have on activities and outdoor adventures this summer.  However, we want to update you on our preparations for the camping season.  Our goal is to hold summer programs at Camp Long Lake as soon as the Fond Du Lac County Health Department provides guidelines to what all business are required to follow, so that we can provide a safe and fun camp this summer. 

As a parent with two sons in the Scouting program, I fully understand you may be hesitant to register your sons and daughters for camp. The Potawatomi Area Council program and risk management committees are actively monitoring the COVID-19 situation and are taking into account the recommendations from the World Health Organization, Center for Disease Control, Boy Scouts of America’s National Program Team, American Camping Association, Wisconsin state government, and local health departments. Our path forward will be a measured and metered response. As we all learn more, we will adapt our safety measures to align with public health recommendations.

Most importantly the safety of our Scouts, leaders, staff and volunteers is our top priority as we reopen camp.   I want to make you aware of some of the steps we are taking to prepare for camp and answer other frequently asked questions.

IS SUMMER CAMP GOING TO BE HELD?

  • We are currently planning on holding summer camp at Camp Long Lake this summer.  The Center for Disease Control (CDC) is drafting guidance for youth camps to follow this summer.  We are following the CDC’s advice that camps not announce major decisions until their nationwide guidance is released.  The Potawatomi Area Council program and risk management teams are assisting our camp leadership team as we plan for the summer camp season.

The safety of our Scouts is our primary concern.  Just like your troop, we strongly desire that every Scout has an amazing, safe experience at summer camp and respect that families and leaders have been planning for this over the past year, decisions will be based on the established guidelines.

HOW IS INFORMATION BEING COMMUNICATED?

  • The latest information for activities at Camp Long Lake are available at www.PACBSA.org and www.CampLongLake.org.  In addition, our team will email the troop’s camp coordinator if substantial changes are made.

HOW DO I GET A NEW PART C FOR MY MEDICAL FORM?

  • In order to address several challenges presented by COVID-19 there will be a one-time exception in effect for portions of the Annual Health and Medical Record (AHMR) until August 31, 2020, to facilitate long-term camping.
    • Extends validity of Part C of the AHMR for 6 months if completed on or after February 1, 2019
    • Allows for use of alternate exams to assist new campers
      • New Scouts should utilize local clinics at Walgreens, CVS or Target if they can not get in to their primary physician
    • This does not apply to unit activities greater than 72 hours

WHAT IF SUMMER CAMP DOES NOT HAPPEN?  WILL I GET A REFUND?

  • Yes.  The Potawatomi Area Council will provide a full refund if we are unable to hold summer camp due to restrictions of the local health department.

WHAT IF CAMP HAPPENS, BUT I DO NOT ATTEND?

  • The Potawatomi Area Council is committed to providing a great camp experience to all Scouts that attend this summer.  Our staff is contracted for the summer, trainings have taken place virtually, program materials have been ordered and most importantly… patches are on their way! 

With that said, families that choose not to attend are encouraged to complete the Refund Request form posted on the bottom of the Camp Long Lake website.

WHAT SAFETY MEASURES ARE BEING IMPLEMENTED?

  • Updated pre-event screening & prevention guidelines:
    • Families will be asked to use pre-screening guidelines to monitor their Scout’s health 7 days and 24 hours before arriving at camp
    • Troop leaders will be asked to check Scout’s temperatures before leaving for camp
    • Camp staff will take the temperature of campers when they arrive at camp
      • Those that have not passed screening will be sent home or isolated

 

  • Camp-wide Improvements:
    • Additional hand washing stations in high traffic areas (Boes office, dining hall & shooting sports)
    • Investment in cleaning equipment, disinfecting materials and preventative health tools
    • Sanitizer Bottles will be available in all program/public areas around camp to be used at the beginning of each program
    • Enhanced cleaning protocol of bathrooms and high traffic areas
    • Additional training and safety procedures for kitchen staff

 

  • Program Changes:
    • Family members and guests will be limited
    • Everyone that enters the property will be subject to a screening
    • Family night program will be eliminated to limit the number of outside individuals at camp at a time
    • Increased training of staff and participants on social distancing/hand washing

WHAT HAPPENS IF…?

  • We know there are currently lots of unknowns both in Scouting and in our communities.  We are developing robust contingency plans to cover a myriad of possible situations.  In all of them, the safety of our Scouts, leaders, staff and volunteers is vital.  We strongly believe that the world NEEDS Scouting, now more than ever!  We will continue to develop plans and options do our scouts can continue to have a transformable experience regardless of any temporary obstacles.

Regardless of what the update is, we will provide an additional update no later than Friday, May 29, as it relates to additional safety measures being taken.

April 15, 2020 - 8:30 AM

The Camp Long Lake Leadership Team wants to assure everyone that we are actively monitoring developments closely and we are 100% committed to the safety of you, your Scouts and our staff.

2020 STATUS

Currently, it is too early to speculate what might happen in 60-90 days from now with the health and safety of our participants, volunteers and staff being our utmost concern.  Our team is communicating and waiting on guidance from our local health department on what guidelines will be in place for Fond Du Lac county after the “Safer at Home” order has been lifted.

Our team is actively preparing, as if camp will be unaffected, in order to plan and prepare the best program for your troop.  We encourage you to prepare and plan for camp as normal, if for no other reason than to have some normalcy during a trying and confusing time. We encourage Scouts to use this time at home to work on their prerequisites as well as other merit badges and continue to live the Scouting experience.

CAMP INTERRUPTION

In the event that camp should change and possibly be closed in part or whole, we will be informing your troop’s coordinator promptly.

  • If we are closed for some weeks and opened during others, we will work with each unit to reschedule their 2020 camping experience to a week which camp is open
  • If it is determined that we are not able to provide Scouts BSA Resident Camp this summer, your troop will have the option to transfer those fees to the 2021 camping season or request a refund

EXTENDED DEADLINES

We know that without meetings and the uncertainty of this situation, collecting and submitting payment can be difficult.  

  • Our team has also decided to extend the “Early Bird” pricing to Scouts paid-in-full by 5/3/20
  • Payments can still be made during this time, as we have staff stopping in daily:
    • MAIL TO: PAC BSA, 804 Bluemound Road, Waukesha, WI 53188
    • DROP OFF: Overnight DROPBOX (metal mailbox) attached to the building next to the FRONT doors (Scout Shop side under awning)
    • CREDIT CARD: Email ProgramPAC@Scouting.org for the payment link

 

2020 REGISTRATION FEES

TYPE

INDV DEPOSIT:

EARLY FEE:

REGULAR FEE:

LATE FEE:

N/A

Full payment before 5/3/20

Full Payment after 5/3/20 but before 6/1/20

Full Payment after 6/1/20

Youth

$0

$310

$335

$350

Adult

N/A

$125**

$125**

$125**

Provisional

N/A

$310

$335

$350

NEW  CROSSOVER SCOUTS

TYPE

INDV DEPOSIT:

EARLY FEE:

REGULAR FEE:

LATE FEE:

N/A

Before 6/1/20

After 6/1/20

N/A

NEW Scout Crossover

N/A

$310

$335

N/A

BSA ANNUAL HEALTH AND MEDICAL RECORDS

We are evaluating all options while being mindful of those who have valid exams as well as those new members and adults who may have never completed a Part C exam, state and local authority requirements, and the special review required by resident camp programs. In the interim, we recommend that troop coordinators and families begin a conversation on local availability of wellness exams and alternatives that could be put in place (Minute Clinics, CVS, Walgreens, etc).

INFORMATION UPDATES

To stay updated with Potawatomi Area Councils COVID-19 updates, visit this website: www.CampLongLake.org or www.PACBSA.org  

 

See you at camp this summer!

CLL Leadership Team

#BeThere2020 

 

CampDirector@PACBSA.org

 


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